Outsourced & Managed Payroll
Payroll is where compliance gets real: every pay run is a legal obligation. Our managed payroll service delivers accurate, on-time pay with Holidays Act compliance built in, so your people are paid right and you sleep at night. It works for everyone from small teams to multi-entity groups and offshore entities with New Zealand-based employees.
What we do
We take on your payroll end to end: processing pay runs, managing leave balances and entitlements, handling KiwiSaver and PAYE obligations, onboarding new starters and finalising departures. We also manage employee benefits, and your sensitive payroll data is protected with robust security at every step. We set up or optimise your payroll system so data flows cleanly from timesheets and leave requests through to payday filing with IRD. You get clear reporting for your accountant and leadership team, and a knowledgeable person to call when a pay question comes up, rather than a helpdesk queue.
Why it matters
The Holidays Act is notoriously difficult to apply correctly, and remediation bills for historic underpayments have caught out some of New Zealand's largest employers. For smaller businesses the risks are the same but the buffer is thinner. Payroll errors also corrode trust faster than almost anything else: people forgive a lot, but not being paid wrongly. Outsourcing to a team that lives in this detail turns a fortnightly source of risk and stress into something you simply do not think about.
How it works with Hello Monday
We begin with a payroll health check, reviewing your current setup, agreements and leave records for compliance gaps. Then we migrate or configure your system, agree the pay cycle and cut-offs, and take over processing. Because we also handle your employment agreements and policies, the whole chain stays consistent: what the agreement says, what the system calculates and what lands in the bank account all match. Managed payroll works standalone or as part of a retained HR arrangement.
- End-to-end pay run processing, on time every time
- Holidays Act and leave entitlement compliance
- KiwiSaver, PAYE and payday filing handled
- Employee benefits management
- Robust security for your sensitive payroll data
- Payroll system setup and optimisation
- Clear reporting for your accountant and leaders
Frequently asked questions
What does managed payroll include?
How do you handle Holidays Act compliance?
Does this work for larger or multi-entity businesses?
Do we have to change payroll systems?
Want payroll off your plate for good?
Tell us about your business. The first chat is free, and you'll leave with a clearer plan either way.
Get in touch