Position Description Management
Clear position descriptions are the foundation under hiring, reviews and performance management. We write and maintain descriptions that reflect what people actually do, so every conversation about a role starts from the same page.
What we do
We create position descriptions for every role in your business, or refresh the ones you have: purpose, key responsibilities, reporting lines, competencies and success measures, written in language real people use. We align each description with the matching employment agreement and pay band so your documents tell one consistent story. We review descriptions every year so they stay current, and we size each role consistently to support fair remuneration decisions. And we set up simple version control, so as roles evolve the description evolves with them rather than fossilising in a folder from three restructures ago.
Why it matters
Vague or outdated position descriptions cause quiet, constant damage. Job ads attract the wrong candidates, new hires discover the job is not what was described, performance conversations collapse into disputes about what the role even is, and restructure consultation gets harder when nobody can say precisely what is changing. A current description resolves all of this. It is a small document with outsized leverage, and keeping it accurate is one of the cheapest risk controls in HR.
How it works with Hello Monday
We interview role-holders and managers rather than guessing from titles, so descriptions reflect the actual job. We write to a consistent house structure across all your roles, which makes comparison, banding and recruitment easier. Because we also handle your agreements and reviews, changes flow through the whole chain: update the role, and the agreement variation and review criteria follow. You can engage this as a one-off project across the business or as ongoing maintenance within a retained arrangement.
- Position descriptions written or refreshed for every role
- Responsibilities and success measures in plain language
- Alignment with agreements and pay bands
- Version control as roles evolve
- A consistent structure that makes recruitment and reviews easier
Frequently asked questions
Why do position descriptions matter?
How do you write them?
How often should they be reviewed?
Do descriptions connect to pay and agreements?
Does every role have a description that matches reality?
Tell us about your business. The first chat is free, and you'll leave with a clearer plan either way.
Get in touch